Kroatië tekent toetredingsverdrag (en)

COUNCIL OF Brussels, 21 November 2011

THE EUROPEAN UNION

European Council

and

Signature of Accession Treaty by Croatia

Brussels, Friday 9 December 2011

INFORMATION FOR THE PRESS

Please follow the instructions below and remember to bring all the necessary documents with you when you collect your badge.

Application deadline: 30 November 2011, 12.00.

The European Council meeting will be held on 9 December at the Justus Lipsius building, 175 rue de la Loi, Brussels. Before the meeting a ceremony will be held for the signature of the Accession Treaty by Croatia

The press centre, specially equipped with the usual facilities for the press and audiovisual media, will also be in the Justus Lipsius building

Media representatives will find attached information concerning accreditation for these events. Practical details of the press centre will follow shortly

For any additional information, please contact the press office at the General Secretariat of the Council: tel. +32 (0)2 281 63 19 / +32 (0)2 281 61 51 / +32 (0)2 281 89 69 fax +32 (0)2 281 80 26 / 85 41 Rue de la Loi 175 B-1048 Brussels e-mail: press.office(5)consilium.europa.eu www .consilium.europa.eu www .european-council.europa.eu

1. ACCREDITATION

You should register on-line on the European council website: www.european-council.europa.eu/media- accreditation

Please take note of the instructions below before applying for accreditation.

N.B. : Trainees with media organisations who do not possess a press card are not entitled to request accreditation

The accreditation procedure is divided into two stages: FIRST STAGE : SECURITY CLEARANCE

A. FOR M EDI A REPRESTATIVES OF BELGIAN NATIONALITY OR REGISTERED AS RESIDT IN BELGIUM ONLY

(Other media can proceed directly to the second stage below) (i) Already registered

If you have already submitted a security clearance application for the second semester of 2011, you do not need to re-apply as this clearance is valid until the end of December 2011.

The security clearance forms for the first semester of 2011 are no longer valid.

(ii) New registration

In order to obtain accreditation for European Council, a special procedure designed to protect individual freedom has to be completed. The royal decree of 3 June 2005 on security clearances and the law of 11 December 1998 (Article 16) provide that the consent of the person seeking security clearance is required before the security investigation can be carried out. You must therefore fill in section 1 of the security clearance application form (see Annex 1) which you will find on the website www.european-council.europa.eu/media-accreditation

You must also print the form as you will have to produce the signed original when you come to collect your badge

When you have filled in and printed the security clearance application form, you can then complete your registration (see below second stage "Registration")

B. FOR THE ATTTION OF ALL MEDIA REPRESTATIVES

Information given on the site of the European Council for accreditation may be forwarded to one or more national security authorities for security checking purposes. Use of the on-line accreditation form implies acceptance of these conditions

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SECOND STAGE: REGISTRATION (on-line only)

www.european-council.europa.eu/media-accreditation

By registering before the deadline, you will save time and avoid additional formalities and procedures.

(1) Insert your surname, first name and date of birth and then click on the "OK" button. The system will verify whether your name is already in the database

(2) If you were registered for previous European Council meetings in Brussels:

The system will ask for your password. If the password is correct, you will be directed to the application form

If you cannot remember your password, please click on the appropriate button

(3) If this is your first registration:

Before starting, you will require:

• a recent ID-size photograph in JPEG (Jpg) format. Any application without such a photograph will be rejected ;

• the serial numbers of your passport or ID card and of your press card

All identity documents used for accreditation must be valid on the day of the European Council

Complete the on-line accreditation form and submit it by 30 November 2011, 12.00 - APPLICATION DEADLINE

IMPORTANT REMINDER:

When registering on our site www.european-council.europa.eu/media-accreditation please be very careful when entering your details. Even simple errors (e.g. reversal of first name and surname) may result in a failed security check and hence a refusal for technical reasons to issue a badge. Please also check, if renewing your accreditation, that your address, identity document number and validity date are still valid

In the event of problems with accreditation, please contact: securite.data(S)consilium.europa.eu

In the event of technical problems, please contact: helpline.accreditation(S)consilium.europa.eu

Unless the security office notifies you to the contrary, your accreditation will be valid.

Collection of badges

Accreditation badges must be collected in person from the LEX building, 145 rue de la Loi, Brussels

• • 

  Wednesday 7 December from 9.30 - 13.00 and 14.00 -17.00

• • 

  Thursday 8 December from 9.30 - 20.00 (to be confirmed)

• • 

  Friday 9 December from 8.00 - to the end of the final press conference

N.B.: The accreditation desk will close at 22.00 on Friday 9 December even if the European Council meeting continues beyond this time.

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When you collect your identification badge, you must present the following

documents:

• • 

  your valid passport (or if you are a national of a Member State of the European Union, an EFTA country or an EEA country, your valid national identity card);

• • 

  your valid press card (or if you are a media representative from a country which does not issue press cards, the ORIGINAL of a letter (faxes will not be accepted) signed by the editor-in-chief of your media organisation, specifying your professional status)

• • 

  and for media representatives of Belgian nationality or registered as resident in Belgium only: the original signed copy of your application for security clearance (see page 2)

No accreditation badge will be issued if you cannot produce all of these documents.

Group collection of badges (for press agencies, television stations, etc.)

Applications for a group collection of badges should be sent by fax (+32 (0)2 281 78 76) by 17.00 on 5 December 2011. The person collecting badges for a media organisation, must present the ORIGINAL of a letter (faxes will not be accepted) indicating authorisation by his/her media organisation to collect those badges (see the standard letter in Annex 2). In addition, an original of the security clearance application signed by each person for whom a badge is intended (see Accreditation above) if he/she is of Belgian nationality or resident in Belgium must also be provided.

Note:

To use the group collection procedure it is essential to ensure that all the persons on the list are correctly registered.

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While on the European Council premises, you must wear your badge visibly at all times. Anyone found not wearing a badge may be asked to leave. You may be asked at any time by a member of the security staff to prove your identity by producing an official document

Filming or photography of the security equipment or security staff is prohibited

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ANNEX 1

FOR THE ATTTION OF MEDIA REPRESTATIVES OF BELGIAN NATIONALITY OR RESIDT IN BELGIUM AND ON THE BELGIAN NATIONAL REGISTER REQUESTING ACCREDITATION FOR THE EUROPEAN COUNCIL

Security clearance application form

Annex to the Royal Decree of 3 June 2005 amending the Royal Decree of 24 March 2000 implementing the Law of 11 December 1998 on classification and security clearances

WARNING

Articles 22a to 22e of the Law of 11 December 1998 on classification and security clearances, certificates and notices/assessments

The person named in section 1 is warned by the authority or the person referred to in section 2 that, for the reasons set out in section 3, that person must submit to a security check

The details of the security check are set out in the attached explanatory notice.

• 5. 

  PERIOD ALLOWED FOR APPEAL

Where the person concerned has not been notified of the grant or refusal of the security clearance by 9 December 2011 at the latest, the period allowed for appeal begins on the day following that date (see attached explanatory notice)

Name of the person concerned: Informed on :

Signature of the printed paper version :

V  : I have been informed of the security-checking procedure described above and agree to be subject to it

V  : I undertake to hand over this signed document to the accreditation office of the General Secretariat of

the Council when collecting the badge

V  : I am aware that unless this signed document is handed over, no accreditation badge will be issued to

me

PRINT

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EXPLANATORY NOTICE TO THIS ANNEX

• 1. 

  LEGAL BASIS

The procedure for security checks derives from the two Laws of 11 December 1998 on classification and security clearances and on the establishment of a security clearance appeal body and from the decrees implementing them (Moniteur beige of 7 May 1999 and of 31 March 2000), as amended respectively by the

• a) 

  Laws of 3 May and the decrees implementing them (Moniteur beige of 27 May 2005 and of 7 June 2005)

• b) 

  Council Decision of 15 September 2006, Article 23

• c) 

  Decision of the SGC/HRforthe Common Foreign and Security Policy

These coordinated texts may be obtained from the security officer, or, failing that, from the authority mentioned in the box marked "WARNING" or from the National Security Authority, the Federal Public Service for Foreign Affairs, rue des Petits Carmes 15, 1000 Brussels, tel.: 02-519 05 74

• 2. 

  SECURITY CHECK

Aim

The aim of the security check is to ensure that a person may either have access to specified places or events without risk to public order or for the security of classified information, equipment or matter (security clearances), or may exercise specified rights or options without prejudicing the fundamental interests of the State referred to in Article 22d(2) of the Law (security notice)

Sources of information

Checking is restricted to the files of the intelligence and security services, criminal records, the national register of natural persons, the population and aliens register, the aliens' waiting list and police databases that may be accessed by police officials when carrying out identity checks and which enable them to check whether the person concerned is a suspect or wanted person, and to the judicial data forwarded by the police subject to authorization by the competent judicial authorities

Time limits

The security clearance must be issued within a maximum of fifteen days and at the latest by the time access must be granted. The security notice must be issued within a maximum period of one month as from the date of the application by the administrative authority; if it is negative, that authority has eight days in which to inform the person concerned. Where necessary, reference should be made to the time limits laid down in the laws and regulations specific to each issue and the competent administrative authority should be consulted

• 3. 

  PERIOD OF VALIDITY OF A SECURITY CLEARANCE OR NOTICE

This period is set out in point 3 of the warning

• 4. 

  APPEAL BODY FOR SECURITY CHECKS

Where an application for checking leads to a refusal to issue the security clearance or the security notice is negative, where the decision has not been taken or has not been notified within the time limit specified, the person for whom the check was requested may, within eight days of notification of the decision or notice or upon expiry of the time limit, lodge an appeal by registered letter sent to the appeal body at the offices of the Standing Committee for supervision of the intelligence and security services, rue de la Loi 52, 1040 Brussels, tel. 02-286 28 11

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Information for data subjects pursuant to Article 11 of Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data:

Identity of the controller: Alexandro LEGEIN, Director of the Security Office of the Council of the European Union

Purpose: This database makes it possible to record and then monitor information. It enables the Security Office to make a security assessment of the service providers or security services participating in Summits. Persons recorded may, where necessary, be issued with a badge allowing them access to the security perimeter around the building in which the Summit is taking place. This database will also make it possible to keep statistical track of participants

Recipients of the data: Council of the European Union, Security Office (Investigations and Personnel Clearance Section, Coordinator: Mr Boterberg), Belgian National Security Authority for persons resident in Belgium, Security Service of the Presidency for persons resident outside Belgium, companies producing the badges

The data on the registration form will be used to issue the access card for the Summit

However, the consequences of failure to reply in the obligatory fields of the registration form or to supply a security clearance if necessary will involve refusal to issue an access card for the Summit

Candidates will have access at all times to the data concerning them and may ask to have them modified or to be removed from the list (contact: Security Office of the Council of the EU, Investigations and Personnel Clearance Section)

Any person has the right to have recourse at any time to the European Data Protection Supervisor

• - 

  Legal basis:

Articles 5 and 23 of the Council's security regulations

Annex to the Royal Decree of 3 June 2005 amending the Royal Decree of 24 March 2000 implementing the Law of 11 December 1998 on classification and security clearance

• - 

  Time-limits for storing the data:

Five years with renewal for the same period when screening is renewed. Security clearance issued by the Belgian State

From 1 January to 30 June of the same year for security clearances applied for during that period and from 1 July to 31 December for security clearances applied for during that period

• - 

  the application forms are not stored by the BDS (Security office of the General Secretariat of the Council)

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ANNEX 2

STANDARD LETTER REQUEST FOR SIMULTANEOUS COLLECTION OF A NUMBER OF BADGES

Application deadline: 17.00 on 5 December 2011

Name of media organisation:

Address:

Postcode:

Town/city:

Country:

Tel.:

Fax:

e-mail:

Place, day, month, year

To the Security Office at the General Secretariat of the Council Fax: +32 (0)2 281 78 76

Subject: European Council meeting / signature of Accession Treaty by Croatia on 9 December 2011 - Group collection of badges

Please find below the names of the applicants for accreditation for whom Mr/Ms.........(name and position) is

authorised to collect badges as from 7 December 2011:

(1) of Belgian nationality or resident in Belgium (surname, forename and job: journalist/cameraman/other - please specify)

(2) Other nationalities (surname, forename and job: journalist/cameraman/other - please specify)

Signature Editor-in-chief

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